Season Procedures

Game Day Procedures

  1. Player Pass - No Pass = No Play.
  2. Referees will check that each player has a physical or Electronic Player Pass and confirm that each player is listed on the game card. Note: Only team admins have access to view the Electronic Player Passes for the team.  To check if you are a team admin, go to the Affinity registration site, login on the upper left corner.  Scroll down to the 2nd box, click on the TEAMS tab, then click on Team Info on the current year team under the VIEW column. Click on Team Roster to view the Affinity Team Admins. Contact CSAN to update the team admins in Affinity.
  3. Update Roster - Team representatives (captain, coach and/or manager) should ensure each player is added to the GGWSL team’s roster with their valid CSAN number prior to each game.  Player names and CSAN numbers must be entered on the roster so that they can be generated on the game card .  Roster maximum is 27 but you may only suit up 18 players per game.

To update the roster, team representatives need to login to the GGWSL website. Go to your team profile page and click on roster (under team name).  Within the roster, team representatives can add, edit and drop players.

  1. Game Cards - Prior to the start of the game, each team must present the referee with a printed GGWSL game card that lists each player’s full name (as listed on their CSAN player pass) and their CSAN number.  To access your game card, login to the GGWSL website, go to your team's home profile page and click on the Game Card link (under team name). Only players added to the roster will populate the game card.

A team failing to provide a game card will be issued a forfeit and given a fine. A team providing a game card with handwritten player name(s) and/or CSAN numbers is subject to a general fine. Jersey numbers can be hand-written.

The team representative must sign the game card.  The referee will sign game card after checking in players.

  1. Corner Flags - Each team is responsible for providing 2 corner flags or cones for each Failure to provide corner flags or cones will result in a $25 general fine for that team. 
  2. Nets - Each team is responsible for providing a net, Velcro strips and spikes for each game. Teams failing to provide a net and supplies for securing the net by the start of game time will be required to forfeit per league rules.
  1. Game Balls - The Home team is responsible for providing 2 regulation soccer balls.
  2. Proper Uniforms - All teams are responsible for having a white or light colored jersey in addition to their normal colored jersey. Home teams are required to change their jerseys to home whites if asked. Scrimmage vests and/or pinnies are acceptable, provided that they have numbers or the number from the underlying jersey is visible.  
    • Players may wear soft caps, gloves, leggings and bandanas so long as the colors do not cause confusion with the uniform colors of the opposing team and provided that they are not being used for unfair advantage.  This will be left to the discretion of the referee.
    • If you wear compression shorts under your uniform shorts, the compression shorts need to be the same color as your uniform shorts.
    • Shin Guards - All players are required to wear shin guards that are completely covered by long socks. Cloth    shin guards are permitted.
  1. JewelryGGWSL exception to Law 4, taping jewelry will be allowed with the referee’s approval.

    LAW 4 – The Player’s Equipment (GGWSL Exceptions) Safety:A player must not use equipment or wear anything that is dangerous.  All items of jewelry (necklaces, rings, bracelets, earrings, leather bands, rubber bands, etc.) are forbidden and must be removed. Using tape to cover jewelry is not permitted. The players must be inspected before the start of the match and substitutes before they enter the field of play. If a player is wearing or using unauthorized/dangerous equipment or jewelry the referee must order the player to:remove the item, leave the field of play at the next stoppage. If the player is unable or unwilling to comply player who refuses to comply or wears the item again must be cautioned.

    GGWSL exception to Law 4, taping jewelry will be allowed with the referee’s approval.

    The Referee will have the final decision as to the safety of the players’ equipment.  Any player who refuses to follow the directions of the referee will not be permitted to play. 

    Guidelines to the Referee and Players:(These guidelines are not meant to be all inclusive)

    Jewelry that can be removed should be removed. Tape or padded tape will be allowed in certain circumstances with the referee’s approval.

    Jewelry that may be considered to be taped: Very small nose studs, small rings, septums that cannot be removed. Very small piercings that require special tools to remove. Very small earrings. Flat ring bands.

    Taped jewelry must be made safe as determined by the referee.

    Jewelry that WILL NOT be considered for tape and must be removed in order to participate: Large studs, hoops or hoop earrings, drop or dangle earrings. Industrial ear piercings (thin metal bars) Finger rings with protrusions, bracelets, watches or fit bits.

  2. Braces - Knee, wrist and/or arm braces may be worn during play. A brace is to provide ongoing support and/or flexibility to an injured body part. Hinges on knee braces must be fully covered (padded or with sleeve covering). No exposed metal or plastic is allowed. Pants may not be used to cover a knee brace.  
  3. Splint/Cast - No player may enter the field of play while wearing a cast or splint. A cast or splint is used to treat serious injuries by restricting movement. Players should allow serious injuries to heal.



Game Start Time & Scheduling

  • 10 Minute Grace Period - If one team is unable to field at least seven (7) players or if a team and has not provided nets by 10 minutes after the designated start time, that team must forfeit.
  • If during a game, a team decides to play with fewer than 11 players (but at least 7 players), the game will proceed and be recorded as a regulation game. The referee cannot override this decision.
  • Referee Grace Period -  If there is no referee at the field before game time, call the appropriate referee assignor for that field.
  • Team representatives may contact the referee assignor if the referee has not shown up to the field 30 minutes prior to the start of the game.
  • Referee Assignor - San Francisco, South Bay  Rich Fern (650) 290-0365 

    Referee Assignor - East Bay   Josh Eliran (415) 265-4100

    Referee Assignor - North Bay  Steve Larsen (707) 696-6599 (cell) or (707) 820-5001 (home office)

  • If the referee is more than 10 minutes late from game time, the game will be postponed and rescheduled by the Vice President of Scheduling at the earliest date.
  • Scheduling - Open division games are played on Saturdays, with start times generally between 9am and 5pm. The Over 35 division plays games on Sundays, with start times generally between 9am and 5pm. However, for both divisions, games may be scheduled on Saturday, Sunday, or weeknights, particularly make-up games. Teams should be prepared to play between 9am and 5pm both days of the weekend.
  • Rainouts & CancellationsIF IN DOUBT, SHOW UP. Grass fields may close at the discretion of the respective parks associations, but where a field is open, a team failing to show up with the required number of players will forfeit. Artificial turf fields are open RAIN OR SHINE, so teams should always expect to play.
The best place to check for rainout information is the GGWSL schedule page.   You can also check the Rainout Information on the GGWSL home page, bottom left hand side.  There is a list of weather hot line numbers for SF Park & Rec and several other fields.

Fines & Fees - Know When you Will be Fined

  1. General fine: $25 - 50 (depending on infraction)
  2. Forfeit fine: $50
  3. Appeal fee: $50
  4. Late fee: $50
  5. Refund: $50
  6. Protest fee: $50

Protests are challenges to something that happens at the game - "Only violations of the Constitution, Bylaws and Game Rules of this League as they apply to the game of soccer shall be proper subjects of protest. Intention to file protest must be put in writing on the line-up card before leaving the playing field." (Section VI.I.1, see generally Section IV). 

To file a protest you must write about the infraction on the line up card before you leave the field.  For more details please see bylaws, Protest - Section 4 J.

An appeal can be lodged against a protest decision or a decision by ExComm (Section VI.J.1) or the Disciplinary Committee (Section III.B.G).

General Fines include:

  • If anyone associated with a team (players, coaches, spectators, etc.) brings a dog to ANY of the soccer fields.
  • A team that does not provide a pre-printed game card.
  • When a team plays a player not registered with the GGWSL. The team also forfeits that game and will be charged a forfeit and general fine.  The team can not play their next game until they have paid their fines.
  • A team that fails to provide corner flags (or cones) for a game ($25 fine).


Rules & Practices Governing Red/Yellow Cards and Discipline

The league has put into place the following rules and practices for handing red/yellow cards and issues:

Red Cards - A red card will result in a mandatory one game suspension. Further suspension may be required depending on the severity of the infraction. The referee should take the offending player's pass and mail it along with a report to the First Vice-President of Discipline. The offending player may appeal to the league President in writing, within 48 hours for a Disciplinary Board review. The Disciplinary Board cannot revoke the mandatory one game suspension.

Yellow Cards - Any player receiving two yellow cards within a season or three yellow cards within two consecutive seasons must submit a written statement to the Executive Committee explaining the circumstances leading to the yellow cards. The player will automatically be on probation for one season, in addition to the current season. Any additional yellow or red card while on probation can result in termination from the league.

Reporting Injuries & Player Safety

If a player is injured during the course of a match, the referee should note on the game card the following information that will be needed for insurance purposes:

  • Player's Name
  • Player's Jersey Number
  • Name of Team
  • Nature of Injury
1-The team representative or affected party needs to fill out and sign, within a week of the incident, the Incident Report Form
2-Send the filled out Incident Report to the VP of Discipline, Susan Hopper at vpdiscipline@ggwsl.org.
3-The VP of Discipline will sign the Incident Report and forward it along with game/line up cards and Referee report to CSAN. 
4-CSAN will forward a claim report form (or click on this link for the CSAN Insurance claim form.) that needs to be filled out, signed and returned to CSAN. CSAN will then approve and forward the claim to the insurance company.  From this point in the process, CSAN will be your contact for information regarding the claim.
5-Click here for instruction on the CSAN website for filing a claim. Also visit the CSAN Website at www.CSAN.net for additional information.
6-Contact information for CSAN
Main office: 415.467.1881 
Toll Free: 1.866.404.2726 
Fax: 415.467.1934 
7-Here is a link to the CSAN - USASA Participant Accident Policy 25K

Other Issues Related to Injury and Conduct

In addition to obvious injury, if a player subs out for injury it must be noted on the game card.

Occasionally, there are problems with inappropriate conduct and comments of players, coaches, and spectators. Teams are asked to monitor the conduct of their coaches, players and fans so that there is no need for official procedures.

If a player has a concern about another player's conduct during a game, the appropriate procedure is for her to inform her team captain, who can then alert the referee.

 Copyright Ian Clarke
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